Accounting Clerk

Shelburne ON
Canada

Job posting date Related department
2 months ago Finance/Accounting

POSITION SUMMARY

The Accounting Clerk is responsible for the Invoicing, review and processing of inventory transactions, supplier payments, to keep accounting records up to date and accurate.

RESPONSIBILITIES

Invoicing / Billing

  • Processes customer invoicing in the ERP system.
  • Review Accounts Receivable aging report on regular basis.
  • Review freight accruals to ensure that freight cost / provision is accurate and present on all invoices.

Inventory Transactions

  • Reviews and compares inventory receiving report with purchase order and suppliers’ shipping documents to ensure accuracy
  • Coordinates reconciliation of discrepancies with procurement team
  • Processes inventory receipts, transfers, and adjustments in the ERP (Enterprise Resource Planning) system, generates reports and review for accuracy
  • Processes daily manufacturing (treating) reports in the ERP system, generate reports, and review to ensure that standard costs are correctly applied
  • Reconciles inventory discrepancies as needed and assists with the coordination of physical inventory counts

Accounts Payable

  • Enters supplier invoices and expense reports for payment in the ERP system
  • Codes supplier invoices and expense reports to ensures that disbursements are posted to the correct GL account
  • Matches packing slips to supplier invoice. Ensures consistency before issuing payment
  • Reconciles inventory receipts with supplier invoice and purchase order (3-way match).
  • Processes weekly cheque run for payment by head office, distribute cheques to vendors upon receipt.
  • Reviews accounts payable aging report on a regular basis
  • Liaises with suppliers as needed

Other

  • Maintains organized records of inventory transactions, vendor payments, and customer invoices for audit purposes
  • Assists with month-end duties, including report generation, account reconciliations, and accruals
  • Cross-train with other Accounting / Administrative staff and act as backup during periods of absence.
  • Performs other duties as required

QUALIFICATIONS

  • College/University graduate;
  • Minimum of 3 years of related experience.

LANGUAGES & CORE COMPETENCIES

  • Proficiency in English, spoken and written
  • Effective interpersonal and communication skills
  • Ability to work independently as well as a part of a team
  • Attention to detail, monitor and check work or information
  • Problem solving and prioritization
  • Thoroughness
  • Strong accounts payable knowledge
  • Intermediate computer skills (Microsoft Office)

To apply for this position, please send your resume to: recruitment@stella-jones.com