Administrative Assistant

Winslow, IN
United States

Job posting date Related department
1 year ago Operations

Stella-Jones is North America's leading producer of industrial pressure-treated wood products. Responding to the vital infrastructure needs of our economy, we manufacture and distribute railway ties, utility poles, residential lumber and industrial wood products across the continent.

Stella-Jones recruits team members who embody our core values and desire an environment where growth is inspired, dedication is recognized, and achievement is rewarded. Our ever-expanding footprint provides a great prospect for career advancement as we seek to develop our emerging leaders.

Stella-Jones is seeking an experienced Administrative Assistant to join our Winslow, IN  team.  The Administrative Assistant implements administrative systems, procedures and policies, and monitors administrative projects.  Schedule is Monday-Friday:  7:00a-4:30p.  Additional hours may be needed as business needs.

Principal Responsibilities:

  • Coordinate, organize and perform general administrative duties to include typing, faxing, copying, answering telephones, and filing as needed.
  • Gather, sort, and distribute incoming and outgoing mail within the department.
  • Schedule and coordinate meetings, appointments and travel arrangements for department staff.
  • Answer telephones, routes calls and/or takes messages.
  • Ensure operation of equipment by completing preventative maintenance requirements; calls for repairs.
  • Maintain office supplies for department; approves special office supply requests.
  • Maintain department files and library including record retention program.
  • Prepare and submit monthly forms, invoices and check requests.
  • Assure that all assigned projects are completed in a timely and efficient manner and follow-up is done on all administrative details.
  • Perform other related duties as assigned


  • Five years of Administrative Assistant/Executive Assistant experience supporting management staff in a professional office environment; or equivalent combination of education and experience
  • Experience with Microsoft Office Products and email in addition to a strong attention to detail and accuracy
  • Previous SAP experience preferred
  • Confidentiality, multitasking and flexibility required
  • Excellent written and verbal communication
  • Strong interpersonal skills and good judgment
  • Ability to work flexible hours as necessary

Employee Benefits:

As a Stella-Jones employee, you will have access to excellent benefits and incentives including:

  • The security of working for a company designated as an essential workplace
  • Comprehensive total benefits package
  • Several company-paid benefits including:
    • Dental and Vision coverage
    • Life Insurance and Accidental Death & Dismemberment (AD&D) policies
    • Long-Term Disability Coverage
    • Access to a robust employee assistance program
  • Competitive compensation
  • Annual bonus program opportunity
  • 401(k) savings plan with generous Company match (150% on the first 4% deferred)
  • Paid time off and holidays
  • Career advancement opportunities
  • Ability to purchase Company stock

Click to apply and start the process to join the Stella-Jones team!

Equal Opportunity Employer/Veterans/Disabled